We want to let you know that your information is safe with us. This is just a quick word to let you know how we handle your information when you when you nominate someone on this Uploader.  It is important that you read this notice so that you are aware of how and why we are using such personal data. This privacy notice describes how we collect and use personal data during and after your relationship with us, in accordance with data protection law.

Why are we doing this and how can you participate?

We (BBC Children in Need) are collecting nominations for BBC Children in Need’s Young Fundraiser of the Year 2023.

The Uploader is a BBC service and the BBC has let us use it so you can easily send us your nomination.

What personal data will we or the BBC collect and how will we use it?

If you are under 18 you will need to ask your parent/guardian to complete the details and they must send your nomination to us.

If you nominate someone else for fundraiser of the year you are confirming to us that you have obtained their parent or guardian’s permission beforehand and that they have been given the privacy information contained here.

We will collect the following data: title, full name, telephone number and email address of the person making the nomination, name of the person being nominated, their fundraising activities and why you believe they should win the award.  BBC Children in Need will also gather information from the verification checks detailed below if your nomination is shortlisted.  The BBC will also collect any information from your BBC account if you have one.

BBC Children in Need and the BBC will only use your personal data:

• to allow you to use the Uploader to submit your nomination (including storing your nomination);
• to do the verification checks detailed below;
• to review the nomination to see if it meets our requirements;
• to use the nomination as needed as set out in the award Terms and Conditions, including administering the award;
• for publicity or promotional purposes as set out below;
• for other opportunities not related to this year’s award to be involved with the BBC or BBC Children in Need (if you have told us you would like to be contacted about such other opportunities);
• to contact you about your nomination if we need to;
• to retain details of the winner and shortlisted nominees of the award for our legal purposes; and
• to retain details in accordance with the contact permissions you have given us;

Publicity

If your nominee wins or is shortlisted you and your nominee may appear in the following:

• BBC Children in Need website and social media, other websites and social media- on the BBC Children in Need website, and social media to support the BBC Children in Need Appeal Show and in respect of the work that BBC Children in Need does all year round. We may also share across other websites or social media as part of a marketing plan.
• BBC Children in Need Written Publicity / Promotional Material- for BBC Children in Need’s Annual Report, Fundraising Pack, e-letters and other materials sent to fundraisers and corporate partners of the charity.
• BBC Programming– featured on BBC Radio 2, the BBC Children in Need Appeal Show, Morning Live, Blue Peter other BBC Programming.

BBC Children in Need Verification Checks

BBC Children in Need may carry out verification checks on those shortlisted and ask you about any criminal convictions and offences (including any civil cases, allegations or investigations that are being carried out).  It is important that the BBC Children in Need is aware of anything in the nominee’s background that could have the potential to bring the BBC Children in Need, the BBC or the Sir Terry Wogan Young Fundraiser of the Year Award into disrepute.

These verification checks include but are not limited to:

• Internet searches
• Searches of any publicly available social media accounts you hold
• Searches carried out for global, regional and local newspapers
• Newswires
• Industry publications, magazines, reports
• Other sources, such as government website and publications
• Asking you to disclose details of any criminal convictions and offences (including any civil cases, allegations or investigations that are being carried out) and asking you to keep us up to date about this

Subject to the outcome of these searches, BBC Children in Need may also carry out further verification checks using a third party who also carry out verification checks via publicly available sources.

Personal data about you that will be used for this purpose

• Your name
• Your postcode
• Your email address
• Contact number
• Any other information you give to us
• The verification search results which contain your stories, experience and opinion, professional qualification/disqualification, sanctions placed on you, involvement in civil and criminal actions and so on.

Depending on the search results, BBC Children in Need will also collect and process special categories of personal data. This might include for example:

• Health related data
• Race or ethnicity data
• Religious or philosophical beliefs
• Sexual orientation

The BBC will use the metadata (such as your IP address) collected from your use of our online platform for analytics purposes.

We’ll only use the information you provide as set out in this privacy notice.

Who is the Data Controller?

BBC Children in Need is the data controller of your data in respect of the Award.

BBC is the data controller in respect of the data collected from your use Uploader or BBC account as set out above.

Lawful basis for processing your personal data

For the processing your personal data for your use of the Uploader, administering the Sir Terry Wogan Young Fundraiser of the Year Award, related promotional activity, filming/recording and broadcasting and other similar opportunities, the BBC’s lawful basis is the performance of its public task (the BBC’s role is to act in the public interest and to serve all audiences with content which informs, educates, and entertains) and BBC Children in Need’s lawful basis is that it is in its legitimate interests to undertake fundraising and related activities to further its charitable aims.

The legal basis on which we  processes your personal data for the verification checks detailed above is BBC Children in Need’s Legitimate Interest to protect our reputations and that of the Sir Terry Wogan Young Fundraiser of the Year Award.   If we process your special category personal data and/or criminal convictions data, we will process this data on the basis of your consent.

BBC and BBC Children in Need also have a legal obligation to process the personal data of those shortlisted and winner(s) in order to comply with relevant competition regulations.

Sharing your personal data

For those shortlisted for the award, BBC Children in Need will share some limited information such as name, fundraising activities and reason for nomination (but no contact details) with our judging panel consisting of various authorised representatives.  We will also share details of award winners and runners up with BBC Studios Production Ltd, (which produces Blue Peter and the Children in Need Appeal Night Show on behalf of BBC Children in Need and the BBC) for the purposes of featuring the winners on these programmes.  BBC Studios will be a separate data controller of the winners’ and runners up personal data for this purpose and will process this personal data in line with the BBC Studios Contributors Privacy Policy.

BBC Children in Need also work with approved third-party providers who help us to provide some of our services. These partners only use your personal data on behalf of us and not independently of BBC and BBC Children in Need.  We will not share your personal data with any other third-parties unless required or permitted by the law.

Retaining your personal data

Your nomination and information will be kept for six months and after that will be deleted.  But if your nominee wins or is shortlisted we will keep their and your details for 2 years and if you and/or your nominee do appear in the BBC Children in Need Appeal Show your/their personal data will be held in our archives forever.  Any information about you in relation to your BBC Account will be kept in accordance with the BBC Terms.

The personal data collected will be stored within the UK and EEA and will only be shared with third parties as set out in this privacy notice.

Your rights and more information

You have rights under data protection law:

• You can request a copy of the personal data that BBC Children in Need or the BBC stores about you.
• You have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you.
• You have the right to ask for the personal data we collect about you to be deleted, however there are limitations and exceptions to this right which may entitle BBC Children in Need or the BBC to refuse your request.
• In certain circumstances you have the right to restrict the processing of your personal data, or to object to the processing of your personal data.
• You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.

If you want to use these rights please contact BBC Children in Need: [email protected] or for the BBC: [email protected].

If you have a concern about the way the BBC or BBC Children in Need has handled your personal information, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) https://ico.org.uk/.

Updating this privacy notice

We will revise the privacy notice if there are important changes to how we use your personal data.