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BBC Children in Need Early Years Schools Survey Prize Draw 2023 – Privacy Notice and Terms & Conditions

Privacy Notice – Early Years Prize Draw 

We are committed to protecting your personal information. We want your interactions with us to be safe and enjoyable. This Privacy Notice describes how we collect and use personal information about you during and after your relationship with us.

Additional information can be found in the BBC Children in Need Privacy Policy and Cookie Policy.

BBC Children in Need will collect and process the personal information that you have provided to us about yourself.  This personal information is your first and last name, work email address, school name, address and fundraising activities.

The personal information that you provide will be processed for the purposes of us fulfilling the prize draw, sending any prizes if you win, contacting you to find out more about your submission if you have opted-in for us to do so and sending you our newsletters if you have opted-in for us to do so.  We may share your information with our approved couriers solely to deliver the prize to you.

When you provide information to us, BBC Children in Need is the data controller of your personal information and we are registered with the Information Commissioner’s Office with registration number Z1523450.  BBC Children in Need is a company limited by guarantee (number 04723022) and a charity registered in England and Wales under number 802052 and in Scotland under number SC039557.

The legal basis on which BBC Children in Need processes your personal information for the purposes of fulfilling the prize draw is our legitimate interests of engaging with supporters (and we don’t believe this unreasonably impacts on your rights and freedoms).  The legal basis on which we process your information for the purposes of marketing is your consent.  You may withdraw your consent at any time by contacting [email protected].

We will retain your information in accordance with our retention policy, an extract of which is available on request.

If you have any questions about how BBC Children in Need handles your personal information, or you wish to find out about your rights, please visit

If you have any worries or complaints about the way we use your information, please don’t hesitate to get in touch with us. We’ll do our very best to set your mind at rest or put things right. And if, for whatever reason, you feel we’re not meeting the exceptionally high standards we expect of ourselves, you’re within your rights to tell the UK Information Commissioner’s Office (ICO)

You’re welcome to get in touch with us to discuss your information at any time.
Our contact details are here

Thank you very much for taking the time to read this policy.
BBC Children in Need

BBC Children in Need Prize Draw Terms and Conditions – Early Years 2023

  1. The prize draw is open to all early years schools, including nurseries and primary schools with nursery classes (an “Early Years School”) in the UK, the Channel Islands or the Isle of Man, except anyone closely connected with the prize draw or any BBC Children in Need employees or relatives. Entrants must be authorised by the school to enter and be 18 or over. By entering, all entrants will be deemed to accept these Terms and Conditions.
  2. There will be 10 winners and 30 runners up.
  3. Each winning prize is the loan of one official Pudsey Bear suit by BBC Children in Need to the winning Early Years School for one week.
  4. The winning Early Years School must organise a volunteer to wear the suit and you will be responsible for them. The suit will be made available at a mutually agreeable date and BBC Children in Need will pay for courier delivery and collection of the suit to the school’s registered address.   To claim the prize, winning Early Years Schools will need to complete and sign additional documentation in relation to the loan of the suit.  By entering the prize draw, you agree, on behalf of your Early Years School, if you win, to:
    • keep the Pudsey suit safe and in good condition
    • only use the Pudsey suit in the Early Years School setting that you entered;
    • follow the Pudsey suit rules which will be provided to you; and
    • reimburse us for the reasonable and direct costs of repairing the Pudsey Suit if for any reason you damage it (excluding fair wear and tear) if we ask you to.
  5. Each runner up prize is a £50 Amazon gift card. Any applicable terms and conditions for the Amazon gift card will apply including the expiry date specified for the relevant gift card.
  6. To enter, you must complete the schools ‘Tell us how you’re getting involved’ form online at selecting ‘nursery or pre-school’ as your school phase. There is no other method of entry. No payment, purchase or investment is necessary to be eligible to enter the prize draw.
  7. Entries open on Wednesday 6th September 2023 and close at midnight on Friday 17th November 2023.
  8. Only one entry per Early Years School will be allowed: only the first entry will be considered, with all future entries subsequently discounted. Entries from third party agents or bulk entries will not be eligible for the prize draw.
  9. Entries received after the closing date will not be included in the prize draw. BBC Children in Need will not be responsible for any entries that are not received by it for any reason, by the closing date, whether lost, delayed, corrupted or otherwise, and whether or not due to any technical difficulties or malfunctions.
  10. Unclear entries will not be eligible for the prize draw and acceptance of an entry is subject to BBC Children in Need’s reasonable discretion.
  11. Within ten working days after the closing date the winners of this prize draw will be drawn at random by BBC Children in Need from all valid entries received. The winners will be randomly selected using a number generator and this will be completely independent and unbiased. BBC Children in Need’s decision is final on all matters and no correspondence will be entered into.
  12. The winners will be contacted by email. BBC Children in Need will endeavour to notify the winners on Monday 4th December 2023. If, after reasonable attempt, a winner does not respond to claim their prize within 5 working days (being Monday – Friday) of our first contact, or a winner refuses the prize for any reason, BBC Children in Need reserves the right to offer the prize to the next randomly selected secondary school that validly entered the prize draw.
  13. By entering the prize draw you agree that, if you win, BBC Children in Need may publicise your Early Years School name and county. If you object to any or all of your Early Years School name or county being published, please contact BBC Children in Need at [email protected] In such circumstances, BBC Children in Need must still provide the information to the Advertising Standards Authority on request.
  14. The suit will only be sent to the school’s registered/official address. Gift cards will be sent as electronic gift cards to the email address used to enter the prize draw. This must be a work email address for the relevant school you are entering.
  15. The prize must be accepted as offered; there is no cash alternative or replacement. The prize is not transferable.
  16. We may cancel prize draw, if deemed necessary in our opinion, or if circumstances arise outside our control.  We may also amend these terms and conditions at any stage and in any way.
  17. These terms and conditions are governed by the laws of England and Wales and the English courts have jurisdiction.
  18. Promoter and Prize Provider: BBC Children in Need is registered charity number 802052 (England and Wales) and SC039557 (Scotland). Our registered office at: Bridge House, Media City UK, Salford, M50 2BH.
  19. Helpdesk: To find out more about BBC Children in Need or if you have a complaint please email [email protected], go to the website, or call the BBC Children in Need Supporter Care Team on 0345 609 0015 (Monday to Friday 09:00 – 17:00). Standard geographic charges from landlines and mobiles will apply and calls may be included in your telecom provider’s call package .



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