Terms and Conditions for Nominations for the Sir Terry Wogan Fundraiser of the Year Award 2018
By making a nomination, you agree to be bound by these terms and conditions.
1.1 Nominees must be residents of the UK, Channel Islands and the Isle of Man. You may nominate yourself or someone else. BBC Children in Need reserve the right to encourage applications in any way it sees fit.
1.2 Nominees may be individuals, groups of people, an organisation or similar. However, we may exclude nominees that have been paid for their fundraising, or any corporate-backed fundraising and volunteer work.
1.3 Nominees must not be current employees of BBC Children in Need, the BBC (or any of its group companies), their close relatives or any person connected to the Award.
1.4 Nominees must have organised or participated in raising funds for BBC Children in Need between 5th October 2017 and 5th October 2018 (inclusive). We cannot consider any fundraising that was not wholly carried out in aid of BBC Children in Need.
1.5 Nominees must be able to provide proof of payment of funds to BBC Children in Need if requested.
1.6 You, the nominator, must be at least 18.
1.7 Nominees may be under 18 years old but, if they are, you must obtain consent from their parent/legal guardian before you nominate them and must provide their parent/legal guardian’s contact details on request. By nominating them you confirm that you have obtained this permission. If a nominee under 18 wins, they must be accompanied by a parent/legal guardian to the Appeal Show or any filming.
1.8 Successful nominees must:
be available to be contacted between 08/10/18 and 17/11/18; be available for the award ceremony to be filmed between 29th October and the 9th November 2018; and agree to take part in any filming, broadcast and publicity relating to the Award if required. This may include for The One Show, BBC Children in Need Appeal Show, other BBC and/or BBC Studios Limited programming or related websites or social media.
1.9 You (as the nominator) must obtain permission from the nominee(s) before nominating them and to make them aware of these terms and conditions, in particular the requirements under section 1.8 above. Any filming will take place between 29th October and 17th November 2018.
2. Open and closing dates
Nominations open on 9th July 2018 at 7pm and close on 5th October 2018 at 23:59pm. Forms must be received before this date/time and any nomination forms received after this date/time will not be considered.
3. How to enter
3.1 To nominate:
complete and submit the nomination form online at www.bbcchildreninneed.co.uk/FOTY; or
download the paper nomination form from www.bbcchildreninneed.co.uk/FOTY and send it to The Sir Terry Wogan Fundraiser of the Year Award 2018, PO Box 648, Salford, M5 0LD.
3.2 We cannot accept any responsibility for any problem with the postal service, which may result in any entry being lost or delayed. Proof of sending is not proof of receipt.
3.3 There is no restriction on the number of nominations you may make.
4. How the winner will be chosen
4.1 There will be one winner (be that one individual or one group, organisation or similar).
4.2 The aim of the Award is to celebrate an individual, group or organisation that has shown great creativity, commitment and inspiration to raise money for BBC Children in Need. The level of money that has been raised is secondary as the aim is to celebrate the imagination and determination required in fundraising in a bid to inspire others to take part and join in. The winner of the Award needs to have displayed the following attributes against which all nominations will be judged:
shown great creativity in fundraising;
shown great inspiration in fundraising;
shown great determination in fundraising.
Nominations will be judged through the process outlined below:
A shortlist of a maximum of 10 nominees will be chosen by the BBC Children in Need and BBC teams. Nominees will be found through public nominations or research by the BBC Children in Need team.
Shortlisted nominees may be required to be featured on The One Show, other BBC Programming and BBC Children in Need website and social media channels so all shortlisted nominees must be prepared to be filmed. Any filming will take place between 29th October - 16th November 2018.
We will contact you (as the nominator) on or around the week commencing 15th October 2018 by telephone or email if your nomination has been successfully short listed. Due to time constraints, if we cannot get hold of you and/or your nominee(s) by 5pm on 19th October 2018 we reserve the right to exclude your nomination from the shortlist.
If you do not hear from us, this means your entry has not been chosen for the shortlist this time and we won’t take your entry any further.
A separate judging panel will review each of the shortlisted nominees and choose a winner. The judging panel will consist of representatives of Sir Terry Wogan’s family (if available), BBC Children in Need, the BBC Children in Need Appeal Show and an independent judge and one member of the panel will be elected as the Chair to determine the outcome in the event of a tie.
4.3 The panel’s decision is final and no correspondence relating to the Award will be entered into. Unsuccessful shortlisted nominees will be contacted by no later than 9th November 2018.
4.4 The winner will be announced to the public at a time and date to be determined by us in our sole discretion which may be during the Appeal Show, on The One Show, other BBC and/or BBC Studios Limited Programming, our website or elsewhere. The winner will be contacted beforehand by no later than 26th October 2018 but may not announce that they have won until we have made the announcement public.
5. The Award / Prize
5.1 The Sir Terry Wogan Fundraiser of the Year Award 2018 will be awarded to the winner at a pre-recorded presentation ceremony filmed between 29th October and 9th November 2018.
5.2 The winner will also be invited to attend the filming of the BBC Children in Need Appeal Show in London on the 16th November 2018. If the winner is an individual, they may bring one companion. If the winner is a group, organisation or similar, then a maximum of four people may attend from the group. Any under 18’s must be accompanied by their parent/legal guardian (who will count towards the permitted numbers above).
5.3 The prize includes:
The following for the winner and one companion (if the winner is an individual) or for a maximum of four individuals from the group (if the winner is a group, organisation or similar).
-return standard travel from the winner’s UK base to the hotel booked by us plus transfers from the hotel to the filming location of the presentation ceremony.
-one night’s accommodation at a London hotel if deemed necessary by BBC Children in Need due to the timing of filming of the presentation ceremony on a room-only basis based on two people sharing a double or twin room (at the winner’s choice subject to availability).
- return standard class travel from the winner’s UK base to the hotel booked by us plus transfers from the hotel to the Appeal Show
-tickets to the Appeal Show and one night’s accommodation at a London hotel on the night of the Appeal Show on a room-only basis based on two people sharing a double or twin room (at the winner’s choice subject to availability).
Plus for the winner, the Sir Terry Wogan Fundraiser of the Year Award Trophy (note there is only one trophy regardless of whether the winner is an individual, group, organisation or similar).
5.4 For the avoidance of doubt, unless expressly stated in these terms, no other expenses, costs, fees or other sums will be paid by us including, without limit, any additional hotel charges.
5.5 The winner (or their parent/legal guardian) must let us know of any disability or accessibility requirements in advance.
5.6 We reserve the right (at our discretion) to substitute the monetary value of the prize with a prize of equal or greater value. If for any reason, the Appeal Show is cancelled, there is no substitute available.
6. Personal Data
6.1 We and the BBC will use personal details for the purposes of contacting you or the nominee(s) about your submission (whether in relation to the Awards or about other opportunities for the fundraising to be involved with BBC Children in Need or featured on our or BBC platforms), and to administer the Awards and any related promotional activity.
6.3 By making a nomination, you give us and the BBC and BBC Studios Limited permission to contact you in relation to your nomination. We will also ask you for consent to contact the nominee(s) and by entering you are confirming to us that you have obtained this consent beforehand and that they have been given this privacy information. We and the BBC and/or BBC Studios Limited may also announce the name and county of the shortlisted nominees and winner.
By making a nomination, you give us and the BBC and/or BBC Studios Limited permission to contact you in relation to your nomination. We will also ask you for consent to contact the nominee(s) so please ensure that you obtain this consent beforehand. We and the BBC may also announce the name and county of the shortlisted nominees and winner.
We and the BBC and/or BBC Studios may use the details provided to contact you about your submission in relation to other opportunities for your fundraising story to be involved with BBC Children in Need or featured on our or BBC platforms. Please be assured that your response to this contact and any communication with the BBC, will not impact your competition entry, should you choose to enter.
6.5 Nominees may be asked by the BBC and/or BBC Studios Limited to disclose details of any and all criminal and civil actions pending against them, or served against them plus any unspent convictions if this is required the BBC and/or BBC Studios Limited will ask you to sign a consent form at the time. Nominees asked for this information must keep us informed of any changes to that disclosed up to the point the winner is announced. This information will be handled in the strictest confidence and, as with all personal information, in accordance with the BBC’s Privacy Policies – see above.
6.6 Following standard industry practice, the BBC and/or BBC Studios Limited may undertake background checks of the nominees, if required the BBC and/or BBC Studios Limited will ask the nominee to sign a consent form at the time. Information discovered, or that may have been disclosed by the nominator or nominees themselves will inform the decision as to the selection of the winner.
6.7 The winner (including all members of the winning group, organisation or similar) will also be required to sign a BBC/BBC Studios Limited / BBC Children in Need Personal Declaration Form.
7. Promotion and Publicity
7.1 If additional filming for the presentation ceremony is required, the BBC and/or BBC Studios Limited will pay reasonable travel costs.
7.2 In the event of filming, any mobility issues or specific needs should be declared in advance so we or the BBC and/or BBC Studios Limited can ensure that any assistance that may be required (for example accessibility or mobility issues for studio filming) can be arranged in advance.
7.3 If you (the nominator) or a nominee provides any images or videos to us or the BBC and/or BBC Studios Limited in connection the nomination, you or the relevant nominee (as applicable) will retain copyright in such material but grant to us and the BBC and/or BBC Studios Limited the perpetual, royalty free, worldwide right to use, reproduce, publish, broadcast and exhibit such videos or images in any media and across any platforms. No fees will be payable for any of the above uses. You/the nominee (as applicable) must ensure that you have consent to share the images or video for such purposes including, without limit, the consent of everyone featured in the images or video. By submitting the images or video to us you or a nominee (as applicable) confirm that you/the nominee have such consent.
7.4 Neither you (as a nominator) nor any nominees can exploit the Award itself or any other element of this Award process. Neither you nor any nominees are permitted to make use of any of the BBC’s trademarks or copyright works (except as permitted by law) now or in future.
7.5 We cannot guarantee that you or any nominees will be filmed or featured in publicity in any way and we and the BBC and/or BBC Studios Limited are not obliged to film or use any film, material or other content in any way.
7.6 The above travel and expenses hotel costs are only in relation to any filming for the winner of the competition. If the BBC and/or BBC Studios Limited contact you in relation to filming for any other competition promotion or in regard to your fundraising in general and you agree to take part, expense will be agreed on a case by case basis
8.1 We may disqualify any nomination or nominee which breaches any of these terms and conditions or acts fraudulently in any way. Depending on the age of the nominee, the BBC and/or BBC Studios Limited or we will obtain appropriate child licences for nominees (including the winners) if deemed necessary. Parents or guardians will be required to provide appropriate documentation to assist if licensing is required. If after reasonable attempts we or BBC and/or BBC Studios Limited cannot acquire this documentation, the nominee may be disqualified.
8.2 We reserve the right to disqualify shortlisted nominees and/or any winner if they cannot take up any element of the Award/prize, cannot undertake any elements of the filming or stages in the Awards as detailed above or if consent to time off school or licenses cannot be obtained. We reserve the right to offer that position to the next best entry.
8.3 We may cancel the Awards at any stage, if deemed necessary in our opinion, or if circumstances arise outside its control.
8.4 We, our sub-contractors, subsidiaries and/or agencies cannot accept any responsibility whatsoever for any technical failure or malfunction, or any other problem which may result in any nomination being lost or not properly registered.
8.5 We may amend these terms and conditions at any stage and in any way.
8.6 These terms and conditions are governed by the laws of England and Wales.
8.7 To the extent applicable, certain elements of the BBC’s code of conduct for competitions will apply to these Awards. You can read more about it here: http://www.bbc.co.uk/editorialguidelines/guidelines/appendix2
8.8 Promoter: BBC Children in Need, 1st Floor Bridge House, Media City UK, Salford, M50 2BH (“we”, “us”, “our”).